Blog Archives

Why Your Business Needs to Back Up Its Data

Ever try to turn on your computer and nothing happens?

Imagine if this was the only computer in your entire business. Years worth of information could be gone in an instant. Word documents that detail business processes are no longer. Sales number spreadsheets and spending are gone.

Problems like these can cripple a business. In today’s data-dependent world, business files are the lifeblood of companies both large and small. That’s why it’s critical that you back up your business data before disaster strikes.

Check out the following to learn more about the common causes of data loss and how to prevent it.

Data loss is possible

The scenario described above is more common than you think. But it’s not always on a large scale. Sometimes, a single file is affected. But depending on the file’s contents, the problem could still have a large impact.

The most common reasons for data loss include:

•     Hardware or system failure
•     Viruses and malware (such as ransomware)
•     Human error
•     Software corruption
•     Natural disasters

 

Hardware or system failure

Computers are fickle. They get old and tired. It’s not unusual for them to stop working for no reason. No matter how well you take care of your devices, things break. It’s a fact of life. Investing in a cloud-based backup solution allows you to save and restore critical information easily. Don’t lose years worth—or even a day’s worth!—of data due to a breakdown.

Viruses and malware

New viruses and malicious programs appear daily. Sometimes they take the guise of legitimate programs or files you need to run your business. No security program catches everything. If these files aren’t quickly identified, they can wreak havoc on your system and infect other files, creating mountains of useless data or in the case of ransomware, data that’s being held for ransom in exchange for a special decryption key that might not even unlock your data. Backing up your data will allow you to revert back to an earlier, working file version.

Human error

People are fallible. Files get discarded that should be saved, or don’t get saved at all. Don’t let your business fall prey to an overly tired employee who inadvertently deletes the latest sales report.

Software corruption

Just like there’s no perfect solution to preventing system failures, software corruption is a fact of digital life. Sometimes a system update creates an issue. Or the software is used so much that it doesn’t run properly when opened the next time. Backing up information to the cloud allows you to easily open files on another device.

Natural disasters

Fires and floods can ruin machines and destroy digital files. Storing data in the cloud protects your sales figures, proprietary information and other important business files from burning up or being damaged by water. One of these disasters can ruin all of your machines at once, so backing up your data locally doesn’t protect you if all of your devices are destroyed.

Why cloud backup?

Backing up business data to the cloud protects you from a device failure or a total loss. Using an easy-to-use and cost-effective solution like Mozy automatically backs up files, so there’s no need to remember to perform a periodic backup. With options to restore to any device or computer, these solutions make it easy to restore data anywhere, anytime. Additional features such as file sync and mobile access can actually increase productivity with anytime, anywhere access to your important files.

Keeping data secure should be a top business priority. Don’t risk your investment when you can easily protect your business from loss for just a few dollars a month. Invest in a cloud-based backup solution for your company today.

The Importance of Personal Data Backup

For years we created photo albums and mixtapes of important photos and music. Family memories were recorded on videotapes and later burned on DVDs. Important paperwork was filed into folders and moved into boxes when it became too cumbersome.

As we moved from an analog world to a digital world, photos were stored on cards and music burned on CD. Movies stayed on DVDs, and paperwork was filed in PDF format on the family computer.

But today, even these digital formats have limitations. We have to keep track of camera cards, DVDs and CDs. Files can become corrupted or lost when the family computer is replaced with a laptop or tablet.

Not only do we have to keep track of multiple storage mediums, but the cellphone has become both the camera and video recorder. We have files strewn across multiple devices without a system to get those things back if the devices they’re stored on become lost or damaged.

That’s why it’s critical to have one system that seamlessly stores all your files to be backed up automatically and restored at the push of the button.

Keeping memories safe

At one point, cameras were only available to the wealthy. Photographers took family portraits that hung on their walls and decorated their mantels. As technology made cameras available to everyone, anyone could become a photographer.

These devices required film to be developed on paper, and photos were collected into albums and boxes.

As digital cameras rose in popularity, their prices dropped, once again putting photography into the hands of the masses.

Today, the smartphone is quickly replacing the digital camera. Devices like the iPhone and Pixel allow low-light photography and high quality on a small, portable object.

Another device, the video recorder, has also been replaced by the smartphone. Combining still photography and motion video in one application allows anyone to create home movies.

The problem with these devices is the same as always: Technology advances, devices become obsolete. Or even worse, they break and all our memories are lost along with them. But there’s a better solution. Using a cloud-based backup system allows you to save and restore files from all your devices in one place. And because it’s automatic, there’s nothing to remember. Now you can easily access all of your memories at the push of the button.

Securing important documents

Paperwork isn’t usually stored on paper anymore. In the past, paperwork was delivered and signed in person. Later, papers were relegated to boxes or cabinets where they would remain if ever needed again. This method has its limitations.

Files can be destroyed by fire, flood or damaged from years of sitting in a musty cellar or attic.

Technology now allows us to create documents and sign them without being present. This eliminates the need for paper entirely, allowing us to store mountains of paperwork without wasting space. But digital documents also have limitations. They can become corrupted or infected with a virus or malware (such as ransomware), rendering them unreadable. Storage disks can get damaged or hard drives get destroyed. This is why backing up important documents is critical for different reasons than one would protect their memories.

A digital world needs world-class data protection

Old-fashioned data protection doesn’t work for the modern world. That’s why it’s important to invest in a backup solution that works for all your devices. Don’t depend on hard drives and CDs and DVDs and camera cards to keep you protected. Mozy by Dell is a one-stop solution that works seamlessly for all of your needs, allowing backups and restoration at the push of a button. Learn more at Mozy.com.