Category Archives: backup

Cloud Backup Protects Small Businesses from a Rainy Day

Most small businesses aren’t backed by angel investors or the deep pockets of venture capitalists. They’re financed by their founders, gifts and investments by friends and family, loans from a neighborhood bank, and the owners’ personal credit cards. These companies don’t have the resources to cope with a disruption in their cashflow.

One report found that downtime costs small businesses $55,000 in income every year; that doesn’t even account for the cost of paying employees who can’t work without access to systems or paying them overtime to catch up when systems come back online.

The loss of income associated with an outage can even drive a small company out of business. That’s why it’s important to view data protection as a means of protecting not just your data, but protecting your business.

Even small disasters cause big problems

Natural disasters don’t have to be big enough to draw national news attention to cause big problems for small business. A minor windstorm can down branches and knock out power, shutting you down for a day. A water main break can flood the streets, making it impossible for your employees to get to work.

Either way, without a plan, your data may not be available or your employees may not be able to get to it.

Small businesses are targets of hackers

Your data may also be at risk due to insecure computers at the office. Small businesses aren’t too small to be the targets of hackers. In fact, because small businesses often don’t invest in strong defensive measures, they’re a popular and vulnerable target. One security vendor’s study found that more 40 percent of phishing emails targeted small companies, with trends showing an increasing focus of attacks at small businesses.

A ransomware attack can literally leave you unable to access your data. These attacks encrypt your data, making it unreadable without a key—which the attacker will happily provide, if you pay their ransom. Organizations including hospitals have been forced to pay up to recover their data.

Cloud backup makes data always available

Many small businesses don’t even create data backups, or have never tested restoring from backups, considering it too complicated. It’s simpler to use a cloud storage service like Mozy by Dell, which makes files available from anywhere. With cloud backup, local disasters don’t prevent you from accessing your data. Backups can happen automatically, even throughout the day, and the cloud provider makes sure full security measures are in place to protect your files. If your local data becomes inaccessible, whether because of a natural disaster or ransomware, you can always access a good copy of your files from the cloud.

Viewing the cost of data protection as a cost of doing business is more cost effective than paying for emergency services that cost more and may not be able to recover all your data. With cloud backup, no matter what the weather outside, you’ll always be open for business.

What if there were a real-life data protection superhero?

Silicona sinks down in her leather armchair, and throws her feet up on her creaky wooden desk. It’s been a long day. Nearly 1,000 terabytes were recovered today. Her phone buzzes with texts: You saved us, Silicona and We are eternally grateful for your work. She watches as her screen lights up rhythmically with new messages. Her skin is sunburned, and her combat boots are dusty from the dry Nevada desert. Her fingers are still shaking from inputting so many different coding strokes. Back home in Oakland, California, none of that matters now. She just saved one of the most highly protected government programs from detrimental exposure.

This wasn’t the first time Area 51 had called upon Silicona. Back in 2013, the United States Air Force facility had asked her to stop a totally different security breach. A hacker had siphoned nearly every top secret file on a new aircraft aimed for extraterrestrial territory, and the Central Intelligence Agency was on the brink of being fully exploited. The National Security Agency had their own team of highly-trained technologists who could trace and capture cyber culprits, yet, none of them rivaled Silicona.

Raised in an airstream in a remote town on the coast of North Carolina, Silicona was far from your typical tech geek. She was born with the innate ability to interpret computer language at lightning speeds. Graduating from the Massachusetts Institute of Technology at 16, Silicona soon became  primed to save governments, businesses, and individuals from data hacks. Time and again she reversed malicious data infractions and kept information that could set the world on its head safe and secure.

This time a hacker had nearly released hundreds of documents depicting Area 51’s latest venture, a fighter jet with speeds up to 3,000 miles per hour. Silicona had used her self-developed detection software to pin-point the hacker’s exact location, and powered up her interloper to permanently shut down their computers. Silicona never gave away her software or protocol. This is what made her so valuable to government agencies across the globe.

Text messages continued to cascade through her phone, including one from United National Secretary, General Siobhan Gutierrez: Amazing work, Silicona. Please call when you’re able. We might have another situation on our hands. Although it was late and Silicona was exhausted, she was worried about what Gutierrez meant. She had no idea Gutierrez even knew about the Area 51 hack. In her pajamas, Silicona made a vermouth cocktail and gave her a call.

“Hello, Ms. Secretary-General. It’s Silicona.”

“Thank you for calling me so late. We have a dire situation on our hands. I’ve been hacked. All of my files are gone.”

“Ok, did you search through any external hard drives?”

“Everything.”

“Let me see. What’s your computer’s serial number?”

Gutierrez read over her computer’s information and Silicona locates the problem.

“Ms. Secretary-General, you have too many files. You computer’s overloaded. When this happens, your computer freezes over your data to prevent you from adding anything else.”

“Oh. This is embarrassing.”

“You know, Mozy by Dell has a cloud backup solution to protect all of your information just in case something like this happens again. It’s what I use to back up my data.”

“You’re the best, Silicona. Thank you again.”

 

Note: Silicona is make believe. Mozy by Dell is for real. Real data protection for real threats to your important files, including ransomware.

 

Billy from IT has been put out to pasture

We wanted to call your attention to a couple of new lighthearted Mozy videos we’ve released. Both feature Billy from IT.

In our first video, Billy failed to back up important business files. A hardware failure (which is still a very common occurrence, particularly when it comes to hard drives) results in a panicky worker asking whether or not her files have been backed up. Unfortunately, Bill hasn’t been doing his job. His co-workers would be singing him praises if he had only backed up those files with Mozy!

Watch video 1

In our second video, we catch a look at what the preliminary stage of a ransomware disaster might look like. Surprise and embarrassment are just the beginning. But that’s not the worst! Downtime, lost revenue, and lost customers are just some of the probable outcomes of a ransomware disaster. If Billy had only backed up the company’s files with Mozy, a quick restore to a point in time prior to the ransomware infection would have saved the day. Bill would be a hero!

Watch video 2

These days, businesses and home users are faced with two key problems: (1) keeping critical data secure and private, and (2) having it available to them anytime, anyplace. Mozy by Dell solves these problems by enabling businesses and individuals to protect, access, and keep their important files up to date across their computers, servers, and mobile devices.

And Mozy includes file sync. Mozy Sync lets users easily synchronize and securely access their files across devices. Files stored in the Sync folder are automatically updated in real time across users’ various devices, including laptops, tablets, and smartphones. Sync gives you the flexibility to work securely from any device and from any location while maintaining compliance with your organization’s information access policy.

Sync users can also maximize convenient file access by using the free Mozy mobile app for iOS and Android devices. The Mozy app allows you to access your Sync folder while on the go. You can also upload email attachments and documents from other apps to your Sync folder; those files automatically sync across all of your devices.

The lesson is clear: Be sure you’re backing up your important files with Mozy by Dell. It’s complete data protection. It’s peace of mind.

7 Ways of Losing Your Files and 1 Way to Avoid Losing Your Mind Over It

Files are never really lost, not in the sense of being misplaced. If you save a file in the wrong place and have trouble finding it, that problem is easily solved by a disk search. It’s the other ways of losing files that are harder to resolve:

1. Losing your device

Do you work on a laptop? Leave it behind in a coffee shop or cab when you’re in a rush and you haven’t lost just one file; you’ve lost all of them. Worse, if your data is unencrypted and your files contain sensitive information, your accounts and identity are vulnerable to theft.

2. Losing your data

Disk problems don’t start with a full-on crash. There can be small problems that result in data corruption. This may change the data of a file or make it unreadable. You can also corrupt files if an application doesn’t shut down properly.

3. Losing your disk drive

Hard drives don’t last forever. They may provide digital storage, but they operate mechanically, and mechanical devices wear out. Drives’ lifespans vary depending on the manufacturer, but three years is typical.

4. Losing control

All it takes is one misplaced click to load malware onto your computer. Once you’ve done that, you’re no longer in control. Your data can be copied to a remote server and sold to criminals. One kind of malware, called ransomware, holds your files hostage by encrypting them with a secret key. Unless you pay up to get the decryption key, you’re unable to read your own data.

5. Losing power

Electrical outages and natural disasters that mean your computer doesn’t shutdown properly can create problems, even keeping your computer from booting up once the power comes back on. It doesn’t take a widespread regional outage to cause problems; a fire at home can destroy your computer, your hard drive, and all of your backup files.

6. Losing track of what you’re doing

Oops! You just deleted the wrong file. Hopefully, you have a recent backup, you know where it is, you can get to it easily, and you know how to restore it!

7. Losing your grip

Oops again! You dropped your computer. Or you spilled your coffee. Either way, the internal components may not survive the incident.

How not to lose your mind

Making sure you have backups of your data isn’t enough to protect you from all of these kinds of file loss. Backups don’t keep others from reading your files if your device is lost, stolen, or hacked. And sometimes you lose your backups, or at least, don’t know how to find them quickly. Backups stored near your computer are vulnerable to loss or damage along with the PC, but if your backups are at home and you need a file while you’re traveling, knowing where the backup is doesn’t help you.

Cloud data protection from Mozy by Dell is a better solution. All of your data is backed up automatically. And your files are accessible from anywhere and any device, so you’ll always have access wherever you are and whatever device you’re working on. Enterprise-grade encryption makes sure that access is limited to you. And Mozy’s data centers are protected in every way possible, both physically and electronically. You’ll never lose your mind over lost data again.

Why Your Business Needs to Back Up Its Data

Ever try to turn on your computer and nothing happens?

Imagine if this was the only computer in your entire business. Years worth of information could be gone in an instant. Word documents that detail business processes are no longer. Sales number spreadsheets and spending are gone.

Problems like these can cripple a business. In today’s data-dependent world, business files are the lifeblood of companies both large and small. That’s why it’s critical that you back up your business data before disaster strikes.

Check out the following to learn more about the common causes of data loss and how to prevent it.

Data loss is possible

The scenario described above is more common than you think. But it’s not always on a large scale. Sometimes, a single file is affected. But depending on the file’s contents, the problem could still have a large impact.

The most common reasons for data loss include:

•     Hardware or system failure
•     Viruses and malware (such as ransomware)
•     Human error
•     Software corruption
•     Natural disasters

 

Hardware or system failure

Computers are fickle. They get old and tired. It’s not unusual for them to stop working for no reason. No matter how well you take care of your devices, things break. It’s a fact of life. Investing in a cloud-based backup solution allows you to save and restore critical information easily. Don’t lose years worth—or even a day’s worth!—of data due to a breakdown.

Viruses and malware

New viruses and malicious programs appear daily. Sometimes they take the guise of legitimate programs or files you need to run your business. No security program catches everything. If these files aren’t quickly identified, they can wreak havoc on your system and infect other files, creating mountains of useless data or in the case of ransomware, data that’s being held for ransom in exchange for a special decryption key that might not even unlock your data. Backing up your data will allow you to revert back to an earlier, working file version.

Human error

People are fallible. Files get discarded that should be saved, or don’t get saved at all. Don’t let your business fall prey to an overly tired employee who inadvertently deletes the latest sales report.

Software corruption

Just like there’s no perfect solution to preventing system failures, software corruption is a fact of digital life. Sometimes a system update creates an issue. Or the software is used so much that it doesn’t run properly when opened the next time. Backing up information to the cloud allows you to easily open files on another device.

Natural disasters

Fires and floods can ruin machines and destroy digital files. Storing data in the cloud protects your sales figures, proprietary information and other important business files from burning up or being damaged by water. One of these disasters can ruin all of your machines at once, so backing up your data locally doesn’t protect you if all of your devices are destroyed.

Why cloud backup?

Backing up business data to the cloud protects you from a device failure or a total loss. Using an easy-to-use and cost-effective solution like Mozy automatically backs up files, so there’s no need to remember to perform a periodic backup. With options to restore to any device or computer, these solutions make it easy to restore data anywhere, anytime. Additional features such as file sync and mobile access can actually increase productivity with anytime, anywhere access to your important files.

Keeping data secure should be a top business priority. Don’t risk your investment when you can easily protect your business from loss for just a few dollars a month. Invest in a cloud-based backup solution for your company today.

Don’t Fear Ransomware!

Did you hear about the Bay Area light-rail system that was hit by ransomware a couple of weeks ago? You can read about it on The Core, Mozy’s parent company’s blog.

Some ransomware facts

Although it’s true that ransomware sounds scary, you shouldn’t fear it. There are a few things we know about this type of malware. Ransomware:
   •     Is prevalent (there were more than 431 million malware          variants added in 2015)
   •     Continues to grow more sophisticated (some ransomware          uses unbreakable encryption)
   •     Usually gains access through a network’s weakest link (for          example, a user’s email or social networking site)
   •     Has cost businesses millions of dollars this year (US$209          million just in Q1 2016)

Knowing these facts helps us to understand the very real nature of the threat of ransomware to today’s businesses.

It can’t happen to my business…right?

According to the Global Data Protection Index (GDPI), data protection—which includes data backup—is critical for a number of reasons. Of the organizations surveyed by the GDPI:
   •     52% suffered unplanned system downtime in the last 12 months
   •     29% suffered data loss
   •     36% reported internal or external security breaches (including ransomware)
   •     Hardware failure is still the number one cause of data loss and/or system downtime

Clearly, a ransomware disaster is more common than most people think. It can happen to your business!

Ransomware isn’t going away

As already mentioned, businesses have already forked over more than US$200 million just in the first quarter of this year. According to the FBI, ransomware is on course to become a US$1+ billion industry by the end of 2016. There have been 2+ billion records leaked in 2016 as a result of cybercrimes.

Although ransomware isn’t going away, it’s important to remember this: a ransomware disaster is preventable!

So, what can you do?

Like most criminals, cybercriminals are opportunists who are looking for the easiest targets. One of the best things a business can do is no be an easy target! For starters, be sure you can answer “yes” to the following questions:
   •     Are your employees aware of the risks of unsolicited emails?
   •     Are your firewalls and mail filters always up to date?
   •     Are you using expired antivirus software?
   •     Are you syncing data from endpoints up to cloud-based file sync share systems?

But there’s more to be done in order to prevent a ransomware disaster.

Backup and restore

The most reliable form of protection organizations can leverage to safeguard their data is backup. But simple backup is not enough to ensure that your files are protected from ransomware. It’s important to note that common backup solutions such as a USB drive or network-attached storage device (NAS) are not reliable methods for backing up and safeguarding your data. Ransomware typically spreads throughout an organization’s entire file system, including an attached drive or network share, encrypting both production data and backup data.

It’s also important to note that backup off site (away from your primary site) is critical. Mozy by Dell backs up your important endpoint files and server data to the Dell EMC cloud to ensure that it cannot be compromised by ransomware. When a malware infection is involved, restoration of an endpoint or server from a backup works best when you can easily select a moment in time from where to restore. With Mozy cloud backup, once you have identified the point of infection and the time the malware was introduced to the machine, the Mozy solution lets you restore all of the files for the given user from the point in time just before the malware was introduced.

For more information on how you can prevent a ransomware disaster with endpoint data protection, visit Mozy by Dell.

The Importance of Personal Data Backup

For years we created photo albums and mixtapes of important photos and music. Family memories were recorded on videotapes and later burned on DVDs. Important paperwork was filed into folders and moved into boxes when it became too cumbersome.

As we moved from an analog world to a digital world, photos were stored on cards and music burned on CD. Movies stayed on DVDs, and paperwork was filed in PDF format on the family computer.

But today, even these digital formats have limitations. We have to keep track of camera cards, DVDs and CDs. Files can become corrupted or lost when the family computer is replaced with a laptop or tablet.

Not only do we have to keep track of multiple storage mediums, but the cellphone has become both the camera and video recorder. We have files strewn across multiple devices without a system to get those things back if the devices they’re stored on become lost or damaged.

That’s why it’s critical to have one system that seamlessly stores all your files to be backed up automatically and restored at the push of the button.

Keeping memories safe

At one point, cameras were only available to the wealthy. Photographers took family portraits that hung on their walls and decorated their mantels. As technology made cameras available to everyone, anyone could become a photographer.

These devices required film to be developed on paper, and photos were collected into albums and boxes.

As digital cameras rose in popularity, their prices dropped, once again putting photography into the hands of the masses.

Today, the smartphone is quickly replacing the digital camera. Devices like the iPhone and Pixel allow low-light photography and high quality on a small, portable object.

Another device, the video recorder, has also been replaced by the smartphone. Combining still photography and motion video in one application allows anyone to create home movies.

The problem with these devices is the same as always: Technology advances, devices become obsolete. Or even worse, they break and all our memories are lost along with them. But there’s a better solution. Using a cloud-based backup system allows you to save and restore files from all your devices in one place. And because it’s automatic, there’s nothing to remember. Now you can easily access all of your memories at the push of the button.

Securing important documents

Paperwork isn’t usually stored on paper anymore. In the past, paperwork was delivered and signed in person. Later, papers were relegated to boxes or cabinets where they would remain if ever needed again. This method has its limitations.

Files can be destroyed by fire, flood or damaged from years of sitting in a musty cellar or attic.

Technology now allows us to create documents and sign them without being present. This eliminates the need for paper entirely, allowing us to store mountains of paperwork without wasting space. But digital documents also have limitations. They can become corrupted or infected with a virus or malware (such as ransomware), rendering them unreadable. Storage disks can get damaged or hard drives get destroyed. This is why backing up important documents is critical for different reasons than one would protect their memories.

A digital world needs world-class data protection

Old-fashioned data protection doesn’t work for the modern world. That’s why it’s important to invest in a backup solution that works for all your devices. Don’t depend on hard drives and CDs and DVDs and camera cards to keep you protected. Mozy by Dell is a one-stop solution that works seamlessly for all of your needs, allowing backups and restoration at the push of a button. Learn more at Mozy.com.

Championship Data Protection Year after Year after Year

Because it was so exciting to watch, it seems like only yesterday that after more than a century the Cubs finally won the World Series. Game 7 of the 2016 World Series between the Chicago Cubs and the Cleveland Indians was a battle—one requiring an extra inning!—to the end. On November 2 the Cubs finally ended a 108-year World Series championship drought.

There’s a lesson to be learned here. The obvious one might be “Never give up”; however, there is something more important to remember when it comes to protecting your data. It’s this: Just because your data has always been safe and you’ve never had a data breach or lost your data as a result of hardware or software failure doesn’t mean it won’t happen. Data loss is going to happen, it’s just a matter of when.

Consider that the Cubs played in the 1906, 1907 and 1908 World Series, becoming the first major league team play in three consecutive World Series. The Cubs won back-to-back World Series championships in 1907 and 1908, becoming the first team to win it twice (they lost the Series in 1906 to the Chicago White Sox). If you were alive back then, you might have expected the Cubs to play in the 1909 World Series. And even if they didn’t, you certainly would have expected them to play in a World Series before 2016! But it didn’t happen that way; their lucky streak didn’t last. The Cubs never played in another World Series—not until 1945, and they lost.

Again, just because your data protection strategy has never been challenged, consider yourself lucky. The streak won’t last. Eventually, your organization will lose critical business data. The Global Data Protection Index found that of those organizations surveyed, 29% suffered data loss. There is no comfort in that percentage, not when you count on critical business data to keep your business up and running and profitable. Here’s another percentage that even a streak of good luck won’t change: a whopping 36% of organizations reported internal or external security breaches (think ransomware) or hardware failure. If you think your hardware is fail-proof, think again. The number one cause of data loss and/or system downtime is hardware failure, according to the GDPI.

So what can you do to protect your data? Key to your data protection strategy should be a solid backup plan. Mozy by Dell offers complete data protection for SMBs and next-generation endpoint protection for the enterprise. MozyPro lets you schedule backups to run daily, weekly or monthly. It’s automatic and affordable backup that includes file sync and mobile access. With Mozy Sync, you simply place a file in your local Mozy Sync folder, and it’s immediately available from any computer, smartphone and tablet that you regularly use. The Mozy mobile app for iOS and Android devices gives your smartphone or tablet access to your Mozy Sync folder wherever you are, and whenever you need it. It works hand in hand with Mozy cloud backup, making all of your files safe and available.

MozyEnterprise seamlessly protects endpoints and remote offices, helps increase workforce productivity with file sync and mobile access, and keeps IT in control of corporate data. This cloud backup solution for desktops, laptops and small servers gives you more complete data protection for users on any network, and the powerful administrative console lets you manage it all from anywhere. And should your organization be hit by malware or other cyberthreat—including ransomware—Mozy allows you to restore files from any point in time prior to the attack, meaning your files are accessible when you need them most.

To be sure, no data protection solution can cause your favorite team to win a World Series, but it will ensure that you can champion a winning data protection strategy year after year after year. Don’t let your business wait a century to discover that.

I can hardly wait for the 2017 World Series!

Backing Up Servers

Maybe your business is growing—you’ve hired somebody to help with the bookkeeping and you need some way to share the accounting files. Maybe you’ve had a near miss—the power went out suddenly and your data hadn’t been saved recently. Maybe, for some other reason, you’ve come to the realization that your data needs to be protected, whether due to business continuity, regulatory, or other reasons.

Regardless, you need a data protection solution for your server. And you’re not sure where to start.

What do all these terms mean?

Anytime you get people talking about backup, they’ll spit out a bunch of acronyms that can be bewildering to a newcomer. So let’s talk about them!
   •     BCP: This is your “Business Continuity Plan.” In other words,          in the event you lose data—whether it be a single file or a          whole server—how will you recover from the loss and resume          business? Many businesses formalize this as a written plan;          that way, in the absence of all the principals, others know how          to proceed.

   •     RPO: This is a “Recovery Point Objective.” It’s a measure of how much data—measured in time—you can afford to lose.          If you’re doing bookkeeping, you might be able to afford to lose 15 or 20 minutes’ worth of work. If you’re a bank, you          generally can’t afford to lose anything. As this number approaches 0, the solutions tend to get more expensive,          depending on the type of data.

   •     RTO: This is a “Recovery Time Objective.” It’s a measure of how quickly—again, measured in time—you have to be back          up and running. The more critical the data, the lower the RTO usually is.

So how does this all come together? Say you manufacture widgets for a living, and your inventory and customer relationship systems live on a server. Your business continuity plan may be something as simple as:

  1. In the event the server dies and the server is unrecoverable, contact our local server reseller and arrange for delivery of Server Model X. Reseller contact info is XXX-XXX-XXXX.
  2. While awaiting delivery, download restore of most recent restore point. Our backup vendor is Mozy; their support is XXX-XXX-XXXX, with support ID XXXXXXX. Ask for assistance in recovering backup set “Inventory Data.”
  3. When server arrives, reinstall Inventory Management Software (Vendor is XXX-XXX-XXXX).
  4. Restore backup set to location d:\inventory.

Why start with the business continuity plan?

For starters, a business continuity plan helps you identify how you’re going to work through a failure. All too often, the vendors may not know how best to help you. If your inventory control software only runs on Server 2003, a local reseller may not have a machine with Server 2003 available. You may have lost or misplaced the inventory control vendor’s contact info. Your backup vendor can probably help you get your data back, but may not know which application generated it when the data is just files on your server. And so on.

By putting it all in a plan, you’ve already set yourself up for determining what your critical data is.

What is my critical data?

The easy answer is “all of it.” However, when getting your business back up and running, you probably don’t need a 5-year-old quality control report right now. The older the data gets, the less critical it is. In addition to this, different types of data may require different workflow. You may be backing up images and a database; the database is going to require a database engine to be usable. So you should take steps to identify your critical data, categorize it, back it up, and most critically, know how to get it back in a way that allows you to keep your business running.

Your business continuity plan should include steps for getting the most critical data right away and lesser-critical data afterward. This is where the RTO comes into play. In the example above, you’d probably want your vendor to have a server delivered to you within 12 hours and critical production data up and running within 4 hours of the server becoming available. At most, you’d miss one full business day of work this way, most of which is spent waiting on new hardware. By communicating your RTO to your vendors, you can ensure everybody understands what the expectations are, and as things progress, whether or not your business continuity plan is on track.

Some data may reside in applications; for example, Microsoft SQL databases or MySQL databases. These can be protected to, but generally require what’s called an “Application consistent” backup—a backup that ensures the congruency of the database prior to executing a backup.

If you have critical data in applications like that, make a note of it; your backup vendor will want to know in order to best assist you.

So I know what my plan is and what my critical data is. What are my next steps?

Actually protecting data should be the last step of your business continuity plan. Now that you’ve set your standards and understand what needs to be protected, we’d be more than happy to invite you to give us a call, where we can discuss how Dell EMC can protect your most important data. Even if Mozy isn’t the best fit, Dell EMC together is the world’s largest data protection company. We can find the right solution for you!

Common Ways Consumers Lose Files

One of the most common ways a user can lose a file such as a Microsoft Word document is a system or application crash. This can happen while you’re going about your business typing up a word document and the screen suddenly freezes or becomes unresponsive. Then, the inevitable happens: the word processing program shuts down.

Now, what? Unless you’ve enabled the autosave feature such as that available in Word, you may be at a loss. All your writing gone; all the time you spent creating the document is now time lost. In some circumstances, when you reopen the Word application it may be possible to retrieve part of but not all of the material you’ve written.

Another way that you may end up losing valuable spreadsheet information or a PowerPoint presentation is by accidental deletion of portions while making changes. You may have thought that you’d backed up or saved a copy of your file and then started editing your work before checking to make sure a backup did in fact exist. User error is to blame. As much as we don’t like admitting it to ourselves, sometimes the biggest factor when losing files is of our own doing.

One of the most destructive ways we could lose valuable data occurs when our computer is attacked by a virus or invaded by malware such as ransomware. Hackers use ransomware to get your important files and data and hold them hostage until you pay a hefty ransom for their safe return. It’s becoming a more mainstream occurrence. And paying the ransom isn’t a guarantee that you will get your files back. Because ransomware is an unpredictable and unfortunate event that can occur without warning, in addition to saving your files to your computer’s internal hard drive, it makes sense to also store your data externally.

Additionally, be sure to update your computer’s operating system files when new updates roll out. Software updates are important because they usually include security updates that can help keep your data better protected.

One thing that’s out of our control is the possible malfunction or failure of our computer’s internal hard drive. If you’ve stored everything from the beginning of time on your hard disk only, this could make for a dreadful situation down the line. If your hard drive were to crash and burn, well, you’d be out of luck, losing some very significant data that might not be possible to replace.

Not only will saving files externally give you piece of mind, it also ensures that you’ve got a second copy of your work and precious data that can be accessed from a secure location. Mozy cloud backup is a great way to protect your data and ensure anytime, anywhere access to it. Backing up all of your digital data and files automatically and on a regular basis in the Mozy cloud is peace of mind. To learn more about safeguarding your data against user error, hardware failure, and ransomware, visit Mozy.com.